Author’sGuidelines

General rules

  • First, read the guideline below carefully before starting to prepare your manuscript. Contributions that do not meet the formal requirements will not be included in the list or in the finals of the competition.
  • Follow the deadlines (see Important dates), mainly for submitting the manuscript and its revised – final version. By submitting manuscript you agree with conference copyright terms.
  • In case of any doubts with templates, please contact the editor of the proceedings.

Contribution range and language

  • For secondary school, bachelor's, and master's contributions 3-4 pages of Letter format.
  • For doctoral contributions 5 pages of Letter format.
  • The language of your contribution is English using the conference template.

Preparing your manuscript

  • Download template for creating in Word or LaTeX (see instructions for Word and LaTeX below).
  • Do not create something visually different from the template when writing your paper. For example: do not add page numbers, frames around text, do not change font sizes, margins, etc.
  • Use only styles that are defined by the template. Do not modify these styles, do not create additional styles, etc.
  • Follow the basic typographic rules. When quoting, follow the standard for final paper.
  • Check the grammatical mistakes, spelling errors, and typos. Excessive number of errors suggests the corresponding quality of the content.
  • Have your work checked by your supervisor (most commonly also co-author of your manuscript) who is responsible for correct content.
  • Your paper goes through a review process. The results will be communicated to the applicant by e-mail.
  • Succesful contributions shall be edited by the authors according to the reviewer's instructions.
  • The final version of the paper will be reviewed by the editors. The papers will be modified according to the editors' instructions into the final form published in the proceedings.
  • In case the author seems reluctant to comply with the editors' comments and seggestions, his/her contribution will be excluded from the proceedings.

Co-authorship

  • A competition paper may have more than one student author. In the case of a win, the full prize is paid to the presenting author.
  • The student's supervisor may be a co-author of the paper. If the supervisor is not a co-author, the student should include the name of the supervisor in the acknowledgements.

Presentations

  • Secondary school projects are presented by a poster of A0 format.
  • Bachelor's and master's projects will be given in the form of a 10-minute presentation in Czech or English.
  • Doctoral contributions are defended in the form of a presentation of 10 minutes in English only.

Instructions for Word

  • To achieve a uniform contribution appearance, a sample file with styles and an example of their use was created. In the zip package, you find the following files:
    • „conference-template-letter.docx“ – a sample file for you to start creating your manuscript
    • „conference-template-letter.pdf“ – the PDF file generated from DOCX for format checking
  • Compare the result with the attached sample file.
  • Submit the finished document that meets the requirements in a .zip archive which contains a document in .doc or .docx format and the generated .pdf file.

Instructions for LaTeX

  • In the zip package, you find the following files:
    • „conference-latex-template_10-17-19.zip“ – package containg the Latex source files to be edited
    • „IEEEtran_HOWTO.pdf“ – instructions for editing the template
  • LaTeX version output is required in .pdf format!
  • Submit the finished document that meets the requirements in a .zip archive which contains a document in the format of LaTeX source files and the generated .pdf file.

Instructions for final defense

All papers must be appropriately presented by the main author (student) otherwise they will be not included in the final conference proceeding.

The length of the oral presentation must not exceed 10 minutes. During the presentation, authors should inform the committee about the paper aims, focusing on solving the specific problem and highlight their contribution. An open discussion driven by the session committee follows with the author.

Secondary school papers

  • Papers are presented within a poster session only. The poster is in English and to be prepared in an A0 format.
  • The presentation and discussion is expected in be in English, but may also be in Czech.
  • Authors put up their posters no later than 10 minutes before the start of the session. The whiteboards for posting will be available.
  • Authors shall be present for the entire duration of the session.
  • Authors are kindly requested to remove their posters after the end of session. If not, their posters will be removed and discarded after the end of the session.

Bachelor, master and doctoral papers

  • Papers are presented within sessions in front a session committee. The students primarily give their presentation in English, whereas bachelor and master students may present also in Czech.
  • The presentations are to be sent in .pdf, alternatively in .pptx format, by e-mail or brought personally to your corresponding committee‘s secretary following the Conference programme. Exceptionally, a presentation can be submitted on the day of the defense after prior agreement with the committee‘s secretary and only before the presentation begins.
  • Presenting authors are asked to be present for the entire duration of their session.

Final award ceremony

After all presentations within all sessions are over, all authors and other conference participants are invited to Final Award Ceremony, where the finalist of individual sessions are announced. During the Final Award Ceremony also our sponsors give their short presentation and mainly award selected authors with their personal prices.


On behalf of the conference organizers, I wish you a pleasant D-Day.

Prof. Jaroslav Koton

EEICT Conference chair